Wallchart®

Outlook Multi-Calendar Reporting and Scheduling Solution

Outlook Multi-Calendar Reporting

Wallchart® allows organizations to access, consolidate report upon and view data in their Outlook calendars, from the organization’s perspective.

It is the perfect solution for any organization that uses Outlook via Office 365 and wants to be able to analyze and report upon data in their employees’ Outlook Calendars. It also provides organization wide visibility of employee calendars and the ability to view schedules over a much wider date range and of more employees simultaneously than Outlook does.

A library of reports provides access to every facet of your organization’s employees Outlook calendars, and advanced editions offer Dashboards and Report Writing facilities.

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The MS-Office style ribbon means new users are already familiar with the system. This increases user acceptance and reduces training / learning time.
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Multiple view styles; from the classic diary style (ideal for most scheduling), to the ‘Timeline’ view where time runs left to right (ideal for broadcasting, 24 hour operations and multi month task scheduling), a conflicts view that alerts users to conflicts and helps resolve them, and a spreadsheet style Data View.
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The number of days viewed is configurable. Increase or decrease the number of days as you like.
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View just the resource name, or add a picture, available hours in view and availability over the coming 6 weeks.
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In addition to the usual ‘diary’ style bookings, Timewatch scheduling systems also allow for Task scheduling – items that can run for multiple days that can be a ratio of the time spent. For example 2 hours a day, 100% of time 2 days a week. Ideal for background tasks, project scheduling and what we call realistic scheduling, where not everything in a day can be represented with a start time and an end time, or even a specific day.
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Making a booking is as simple as clicking in free space, but maybe another resource with the same skills and more availability would be a better choice. Our scheduling systems can help schedulers make more ‘nuanced’ decisions where needed.
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The height of the resources in view is configurable, so you increase or decrease the number of resources as required.
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Resources can be people, courses, equipment, vehicles, studios, rooms… anything.

Dig a little deeper...

To learn more about key Wallchart® features and functions, click on the items below for more details:

Timesheet and resource scheduling reporting

Reporting

Report on Outlook Calendar Data!

Wallchart® bring organizations unlimited access their employees' Outlook based calendar data.

The system includes a library of standard reports, which are all managed by our security model, ensuring that sensitive information is only available to users that have rights to see it.

Reports can be styled for your organization with logos, fonts and colors, and data can be exported in a variety of industry standard formats.

Advanced editions offer Dashboard reports, and there is even a Report Writer that allows custom reports to be created, and Timewatch® also offer a cost efficient report writing services.

Also see at Dashboards and Custom reporting!

Scheduling Views

Fast, intelligent resource Views

Efficient scheduling requires fast, intelligent, density configurable views. And that is exactly what Timewatch® scheduling systems provide.

Views are configurable. Schedulers can create any number of views with different resources and resource groups for the various scheduling tasks required. View density is also configurable, both in how many resources fit in 1 screen and the date range visible, as well as the information detailed in every booking.

Resource Groups / Skills

Group Resources Your Way

Every organization is unique, in the way they schedule, group and arrange their resources.

Timewatch® scheduling systems use a customizable multi-level classification system with definable groupings that can that be used to group by skill, skill level, location, language. You name it.

Resource Groups can be used when creating views, making bookings and making other resource groups.

Joining groups allows for advanced arrangements such as intersections (eg employees with Skill A in Region B), differences (eg translators with English and French, who is not in team X), and unions. No matter how simple or how complex your groupings, we can support them.

Increase resource utilization

Increased Utilization

Increase the Utilization of Your Resources

There is a limit to the efficiency that can be achieved, which is caused by the scheduling system used.

As resources all become more utilized, it becomes harder and harder to find and take full advantage of any available time. For example available time split into blocks throughout a day or week may need to be shuffled around to be made contiguous, but moving bookings around, particularly when end users need to be notified or appointments added to Outlook or Google mean it is not worth doing.

Timewatch® do not suffer from these limitations. Tools such as high density views that highlight the ‘whitespace’ in resources’ calendars, real-time availability analysis, a scheduling advisor that locates free resources with the required skills / attributes / proximity and seamless integration with Outlook & Google allows utilization to be maximized.

Contact us to learn more about the range of advanced scheduling tools available that can help increase the utilization of your valuable resources.

Conflict Management

Block, Allow or Manage Conflicts?

Conflicts or double bookings can be embarrassing and very costly.

Some systems, like Outlook, allow conflicts, some stop them completely, but there are situations where conflicting books are desired or even necessary (multiple provisional bookings for example), and some where conflicts cannot be allowed (for example when one of the provisional bookings become confirmed).

Timewatch® scheduling systems allow you to control which types of bookings can exist in conflict, and which ones cannot. We also provide specific tools to draw attention to conflicts, highlighting the background of the day in red and activating a 'View Conflicts' button automatically, so they can be resolved quickly and easily.

Avoid conflicts, block conflicts, manage conflicts or a mixture. Each customer can define exactly how they want their system to work.

scheduling return on investment - increased availability, utilization, speed of scheduling, lower scheduling errors

ROI

Scheduling pays for itself in minutes

Typically, a saving of 5 minutes per professional resource, or increase in utilization of 5 minutes per month more than pays for the system, and our scheduling systems can actually save each resource hours each week.

Contact us, we'll help work out what return on investment you can expect from a Timewatch® resource scheduling solution for your organization.

Security

Hyper-Secure Systems

Timewatch® systems are hyper-secure. We meet all of the OWASP recommendations for secure browser systems, and our scheduling systems are the latest breed of responsive cloud system that supports browsers on all devices. This approach avoids the security risks of systems mobile phone and tablet Apps.

According to security experts Arxan & ISSA.org, 97% of all paid Android and iPhone apps and 80% of free apps have been hacked.
Mobile apps download corporate data such as customers, employees, projects, appointments etc. As the devices they run on are often outside of the security control of the organization’s IT group, mobile apps constitute a very serious security risk both in use and if they are lost or stolen.

Timewatch® are completely free of this risk. Our systems operate in exactly the way Arxan and ISSA recommend – responsive web apps. There is no data downloaded, nothing stored locally, no security risk in use and no data security risks should a device be lost or stolen.

CEO, CFO Dashboard

Dashboards

Visualize & Analyze Data with Dashboards

Dashboards help managers visualize and comprehend data faster and easier, which help them make more informed decisions faster.
CEOs, CFOs and managers gain at a glance visibility of organizational KPIs, metrics, and data across offices, teams, customers, projects etc.

Real-time monitoring allows saves administrators hours or days of analysis and preparation time each month, and provide senior managers with the ability to view their Dashboard at any time for up-to-date and accurate data with zero chance of manual preparation error.

Best still, dashboards can be customized, so if your CEO, CFO or managers need a specific Dashboard, it can be created for them.

Custom Reports

Infinite Possibilities

All customers want control over the information they distribute within the enterprise.

The task of meeting the analytical reporting requirements can be daunting, but with our custom reporting tools, there are no limits.

To start with, we provide an extensive library of standard reports and optional reports. More reports than most customers actually need, which is why each customer can choose the exact mix of reports they want to activate in their system.

Should any additional reports, charts, or dashboards be required, standard ones can be tweaked, or new custom reports can be created to perfectly match the requirements.

A powerful SQL Report Designer is available for those that wish to develop their own reports, but Timewatch® also provide a cost effective report design and creation service.

Whatever your needs, we can help you meet them.

customization

Customization

Customization without headaches

Software customization allows for a perfect fit to your functional requirements, but can be costly and restrictive of future upgrades.

Timewatch® combines the benefits of packaged software, with the flexibility of customization, with reduced costs and while still supporting future upgrades.

To start with, we try to minimize the need for customization by providing extensive configuration options within the system. There are hundreds of configurable options, which our implementation team advise and assist you with, which is all part of the service.

Next, are Apps. Just like on your phone, Apps allow for more specialized features to be chosen, downloaded and installed by customers, again without any development overheads.

But what if you need something truly unique to your organization? A specific feature or module, a custom integration to a 3rd party or in house system? Like all reputable systems, we provide API's to access data, but we also support Custom Apps. Custom Apps allow customers to add new features, screens, modules, alter rules or kick off processes as things occur. These can be created and deployed specifically for you to perfectly meet your functional requirements. And best of all, customizations do not affect future upgrades.

Contact us today, we’ll happily discuss your specific needs and show you examples of customizations we’ve created.

Integration

Link with anything. Anything.

We provide a perfect environment for developers to create efficient, real-time integration with Timewatch® scheduling systems.

API’s include both read and write functionality, and we automatically provide only new or changed items since last fetch to make interface development simpler.

If data originates from a Timewatch® scheduling system, such as bookings or appointments, tasks, employees, resources, projects etc.rather than polling to see if anything has changed, we can notify your code there are updates to process. And if you wish to publish data from any 3rd party systems to scheduling, you can do that as well in real-time.

In addition to API's, custom Apps allow for business logic and processing to be built into our scheduling applicaiton. For example, with a Custom App and API's, we can create or help you create an App that automatically posts data to your system and you post can post data to scheduling in real time to create a truly seamless integration, which is the optimal interface topology.

Price

Flexible Pricing Options

To provide maximum flexibility, Timewatch® provide 3 pre-configured bundles offering various feature / price set starting with the simple but capable Essentials edition, the more advanced Pro edition and the powerful, scalable and adaptable Corporate edition.

Where customers want a mixture of features or a special configuration, we offer the ‘Choice’ edition. The Choice edition allows customers to design their perfect system, with the exact mix of features they need. Choice customers work with our system implementors to design their configuration, and only pay for the features included in their design.

Customers can even start with an off the shelf bundle when the start, and migrate to a Choice edition as their knowledge of the system grows and their needs evolve.

If you wish to discuss your specific requirements, contact us, our product specialists will be happy to help.

Wallchart® Outlook Scheduling System
Editions

Contact Timewatch

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Ask a Pro!

Our product specialists know our products inside-out and can answer any questions you may have. They can even show you the system live if it helps to answer your questions. Best of all, we offer free sessions with product implementation experts before you buy!

Contact us today, we’ll be happy to help.
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